TenorOpsPayroll, Shift & Time Calculators · Timesheet & Payroll
Free Employee Time Card & Payroll Hours Calculator
Calculate daily and weekly work hours, lunch break deductions, regular pay, and overtime pay for 1-week or 2-week pay periods.
Timesheet Setup
Employee Time Card & Overtime Rules
| Day | Start Time | End Time | Lunch Break (mins) | Total Hours |
|---|
Payroll Summary
Hours & Gross Pay
Step-by-step guide
How to Use the Payroll Hours Calculator
- 1Choose your pay period and overtime rules
Select 1-week or 2-week mode, 5-day or 7-day workweek, daily overtime threshold (e.g., after 8 hours), weekly overtime threshold (e.g., after 40 hours), hourly pay rate, and overtime multiplier.
- 2Enter daily start, end, and lunch break times
Input each shift's start and end times and unpaid break minutes. Leave break at 0 if lunch is paid.
- 3Review regular hours, overtime hours, and gross pay
The time card calculator totals worked hours in both HH:MM and decimal formats and separates regular pay from overtime pay.
- 4Print or download your payroll timesheet
Click Print / Save PDF or Export CSV to keep a permanent payroll record.
Formula & methodology
How Payroll Hours & Time Cards Are Calculated
To calculate accurate payroll hours from daily shift punches:
Daily Worked Minutes = (End Time − Start Time) − Unpaid Lunch Break Minutes Decimal Hours = Daily Worked Minutes ÷ 60 Regular Pay = Regular Hours × Base Hourly Rate Overtime Pay = Overtime Hours × (Base Hourly Rate × Overtime Multiplier) Total Gross Pay = Regular Pay + Overtime Pay
Example: Five shifts from 08:00 to 17:30 with a 30-minute unpaid break equal 9.0 hours/day (45.0 hours/week). With an 8-hour daily or 40-hour weekly overtime threshold at $22.00/hr and 1.5x overtime, the employee earns $880.00 regular pay + $165.00 overtime pay = $1,045.00.
Common questions
Frequently Asked Questions
What is a time card calculator?
A time card calculator converts daily shift start and end times into decimal payroll hours, deducts unpaid meal breaks, separates regular and overtime hours, and computes gross wages.
How do I convert minutes to decimal hours for payroll?
Divide minutes by 60. For example, 15 minutes is 0.25 hours, 30 minutes is 0.50 hours, and 45 minutes is 0.75 hours.
Does this calculator handle overnight shifts?
Yes. If the shift end time is earlier than the start time (for example, 22:00 to 06:00), the calculator automatically rolls across midnight.
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